A small gym with 80 members paying 50 dollars a month collects 4,000 dollars a month, and the software that runs it can cost anywhere from nothing to 500 dollars a month. That gap is the reason most owners start with the cheapest plan and regret it six months later, when the add-ons, the card fees, and the member limit arrive together. The question is not which tool is cheapest on the pricing page, because the pricing page hides half the bill. That question is the heart of gym software pricing for small gyms, and it is the number this guide works out for every tool.
A tool that charges 75 dollars a month and a tool that charges 159 dollars a month are not selling the same thing. The first sells a simple membership list with billing. The second sells class programming, retail, reporting, and a member app in the same login. A gym that needs ten classes a week pays less with the cheap plan, and a gym that needs programming, retail, and marketing pays less with the plan that bundles them, because three separate tools cost more than one bundle. The member count decides the bill more than the headline price does.
The third thing to check is the card fee. Most gym tools charge a subscription plus a percentage of every payment, and on 4,000 dollars of monthly volume, half a percentage point is 20 dollars a month. A free plan that charges 4.99 percent plus 30 cents a payment costs more than a 159 dollar plan that charges 2.89 percent, once the volume is counted. Knowing gym software pricing for small gyms means knowing what the monthly total actually is, subscription plus card fees, not just what the plan costs.
Prices in this guide are US list prices checked in November 2026, before tax. Monthly prices are per month, with the annual billing rate beside the monthly rate where the vendor publishes one. Where a vendor hides its prices behind a sales call, this guide says so instead of guessing.
At a Glance. gym software pricing for small gyms in One Table
The table below is the short answer. Prices are in US dollars, before tax. Free means free to run the gym, and the paid column is what it costs to run it without limits.
| Tool | Free plan | Entry paid price | What you get | Card processing |
|---|---|---|---|---|
| PushPress | Free, unlimited members | Pro 159 dollars a month | Scheduling, billing, programming, retail | Free 4.99 percent plus 30 cents, Pro 2.89 percent |
| Mindbody | No free tier | From 79 dollars a month per location | Scheduling, payments, marketplace listing | About 2.99 percent plus 30 cents |
| Gymdesk | 14 day trial | 75 dollars a month, up to 50 members | Memberships, billing, attendance, marketing | 2.9 percent plus 30 cents |
| TeamUp | No free tier | 119 dollars a month, up to 100 customers | Classes, memberships, payments | Not published on the page |
| Zen Planner | No free tier | From 99 dollars a month | Scheduling, billing, member app | Varies by plan |
| Vagaro | 30 day trial | 30 dollars a month | Bookings, memberships, payments | 2.9 percent plus 30 cents |
| Momence | Free plan | Pro 60 dollars a month | Scheduling, memberships, marketing | Varies by plan |
| Punchpass | Free trial | 59 dollars a month | Class passes, bookings, payments | Varies by plan |
Read the member limit first, because a plan that caps at 50 members is a plan that stops working when the gym grows. Gymdesk at 75 dollars covers up to 50 active members, TeamUp at 119 dollars covers up to 100 customers, and PushPress Free covers unlimited members with no cap. That gap between a capped plan and an uncapped plan is the oldest trick in gym software pricing for small gyms, and every tool in this table plays it in some form.
Read the card fee second, because a subscription and a card fee behave differently as the volume grows. PushPress Free at zero dollars a month charges 4.99 percent on every payment, so 4,000 dollars of monthly volume costs about 200 dollars in fees. PushPress Pro at 159 dollars a month charges 2.89 percent, so the same volume costs about 116 dollars in fees plus 159 dollars in subscription, or 275 dollars in total. The free plan is cheaper at low volume and dearer at high volume, and the crossover sits near 5,000 dollars a month.
1. PushPress
PushPress is the free start pick in this guide, and its pricing is the most transparent of all. Core Free costs nothing a month, with unlimited members and staff, class scheduling, and membership billing, and the card rate is 4.99 percent plus 30 cents per payment. Core Pro costs 159 dollars a month, with programming, retail, reporting, and automation, and the card rate falls to 2.89 percent plus 30 cents. Core Max costs 229 dollars a month, with the card rate at 2.75 percent plus 30 cents.
Add-ons include Train at 79 dollars a month, Grow at 329 dollars a month with a one-time 699 dollar setup fee, and a branded app at 97 dollars a month.
Worked cost for an 80 member gym collecting 4,000 dollars a month. Free costs nothing in subscription and about 200 dollars in card fees, or about 200 dollars in total. Pro costs 159 dollars plus about 116 dollars in fees, or about 275 dollars in total. Max costs 229 dollars plus about 110 dollars in fees, or about 339 dollars in total. A gym that needs only scheduling and billing should run Free, because zero dollars beats every paid plan at that volume.
PushPress earns its place with honesty and with no member cap. A gym can open its doors on Free, grow to 200 members, and still pay nothing in subscription, which no capped tool in this guide allows. A gym that needs programming and retail should pay Pro, because 159 dollars buys the full workflow in one login. The weakness is the card fee on Free, because 4.99 percent is the highest rate in this guide, and a gym with high volume will pay more in fees than it saves in subscription.
2. Mindbody
Mindbody is the marketplace pick in this guide, and its pricing is the least transparent of all. The United States pricing page lists a start of 79 dollars a month per location, with higher tiers and most add-ons quoted through a sales call. Third-party reports put Starter near 99 to 139 dollars a month, Accelerate higher, and Ultimate near 469 dollars a month, with the AI assistant on Ultimate Plus at 599 dollars a month or more. Card processing runs about 2.99 percent plus 30 cents, and a branded app, SMS marketing, and marketing automation are all add-ons that push the real monthly total past 500 dollars for many studios.
Worked cost for an 80 member gym collecting 4,000 dollars a month. Starter at 79 dollars plus about 120 dollars in card fees costs about 199 dollars in total, which looks fair until the add-ons arrive. A studio that needs marketing automation, the branded app, and SMS will pay 500 to 700 dollars a month before card fees, which is more than double the headline price. A gym that needs only scheduling and payments should budget the Starter price plus fees, and nothing else.
Mindbody earns its price with discovery. No other tool in this guide puts the gym in front of buyers through a consumer marketplace app, and a boutique studio that fills classes from that marketplace can earn the subscription back in new members. A small gym that fills its classes from its own community should not pay for discovery it does not need, because 79 dollars is only the start of the bill, and the useful features sit on the higher tiers.
3. Gymdesk
Gymdesk is the simple pick in this guide, and its pricing is a clean member scale with no long-term contract. The Micro Gym plan costs 75 dollars a month for up to 50 active members with its own payments, or 100 dollars a month with another processor, and the price rises to 200 dollars a month at 400 active members. Every plan includes the same core features, memberships, attendance tracking, billing, and marketing automation, so a gym never pays extra to unlock a feature it already needs. Card processing is 2.9 percent plus 30 cents, with a 5 dollar a month account fee.
Worked cost for an 80 member gym collecting 4,000 dollars a month. The 80 member tier costs about 100 dollars a month in subscription plus about 116 dollars in card fees, or about 216 dollars in total. A gym with 40 members pays 75 dollars plus about 58 dollars in fees, or about 133 dollars in total. A gym that grows past 50 members pays more, but the rise is steady and published, so the owner can see the next tier coming.
Gymdesk earns its price with simplicity. A gym owner can learn it in an afternoon, the member count is the only thing that moves the price, and there is no sales call. A small gym that wants one tool, one price, and no surprises should test Gymdesk first, because 75 dollars buys the whole platform for a gym under 50 members. The weakness is the ceiling, because a gym that grows past 250 members will need a larger platform, and the tool is built for small gyms, not for franchises.
4. TeamUp
TeamUp is the class pick in this guide, and its pricing is a customer scale that starts at 119 dollars a month for up to 100 active customers. Higher tiers cover more customers, and the price rises with the customer count, so a gym pays for the size it is, not for features it does not use. The platform covers class scheduling, memberships, payments, and a member app, and it is built for small group training, martial arts, and multi-discipline gyms that run a busy class timetable.
Worked cost for an 80 member gym collecting 4,000 dollars a month. The entry tier at 119 dollars a month covers the whole gym, because 80 members sits inside the 100 customer limit, and the card fees depend on the processor the gym connects. A gym with 120 members moves to the next tier, so the owner should check the next price before the gym grows past 100. A gym that runs classes all day will find the timetable tools worth the price, because the schedule is the product.
TeamUp earns its price with the class timetable. A gym that runs twenty classes a week needs a schedule that handles waitlists, instructor swaps, and recurring bookings without a spreadsheet, and TeamUp does that work cleanly. A gym that sells open gym access and few classes should test a cheaper tool first, because 119 dollars buys a timetable the gym may not need. The weakness is the card fee, because the rate is not published on the page, and the owner must ask for it before signing.
5. Zen Planner
Zen Planner is the all-rounder pick in this guide, and its pricing starts from 99 dollars a month for the entry tier, with higher Studio tiers running to 289 dollars a month. The platform covers scheduling, memberships, billing, a member app, and reporting, and it is built for CrossFit boxes, martial arts academies, and boutique gyms that want one system for the whole business. The entry price is fair for what it includes, and the higher tiers add automation and reporting that a growing gym will use.
Worked cost for an 80 member gym collecting 4,000 dollars a month. The entry tier at 99 dollars a month plus card fees of about 116 dollars costs about 215 dollars in total, which sits in the middle of this guide. A gym that needs the higher Studio tier will pay 289 dollars plus fees, or about 405 dollars in total, which is a big jump, so the owner should check which features sit on which tier before buying. A gym that needs only the entry features should stay there, because the higher tier buys reporting the gym may not read.
Zen Planner earns its price with breadth. A gym that wants scheduling, billing, and a member app in one login, without buying add-ons, will find the entry tier covers the daily work. A gym that wants the cheapest start should test PushPress Free first, because zero dollars beats 99 dollars for a gym that only needs scheduling and billing. The weakness is the tier jump, because the price more than doubles between the entry and the top tier, and the owner should know which tier the gym will need in a year.
6. Vagaro
Vagaro is the budget pick in this guide, and its pricing starts at 30 dollars a month after a 30 day trial, which makes it the cheapest paid plan in this guide. The platform covers bookings, memberships, payments, and a marketplace listing, and it is built for salons, spas, and small fitness studios that book appointments as well as classes. Card processing is 2.9 percent plus 30 cents, and the low subscription means the card fee is the larger part of the bill for most small gyms.
Worked cost for an 80 member gym collecting 4,000 dollars a month. The entry plan at 30 dollars plus about 116 dollars in card fees costs about 146 dollars in total, which is the cheapest honest total in this guide for a paid plan. A gym with 40 members collecting 2,000 dollars pays 30 dollars plus about 58 dollars in fees, or about 88 dollars in total. A gym that needs class programming or retail will find Vagaro thin, because the platform is built for bookings, not for programming.
Vagaro earns its price with the low entry cost. A small studio that books classes and sells memberships, and needs nothing else, can run the whole business for 30 dollars a month, which no other paid tool in this guide matches. A gym that needs programming, retail, or deep reporting should test PushPress or Gymdesk first, because 30 dollars buys a booking tool, not a full gym system. The weakness is the ceiling, because a gym that outgrows bookings will need a second tool.
7. Momence
Momence is the small studio pick in this guide, and its pricing starts with a free plan, with the Pro plan at 60 dollars a month. The platform covers scheduling, memberships, marketing, and payments, and it is built for yoga, Pilates, and boutique studios with a small team. The free plan covers the basics, and Pro adds the marketing tools that fill classes, which is the feature a small studio actually needs once the doors are open.
Worked cost for an 80 member gym collecting 4,000 dollars a month. Pro at 60 dollars a month plus card fees of about 116 dollars costs about 176 dollars in total, which is one of the cheapest totals in this guide. A studio with 40 members collecting 2,000 dollars pays 60 dollars plus about 58 dollars in fees, or about 118 dollars in total. A studio that runs on the free plan pays nothing in subscription, and only the card fees, which makes the start nearly free.
Momence earns its price with the marketing tools. A small studio that needs to fill classes will use the email and SMS tools on Pro every week, and the 60 dollar price is fair for that work. A gym that needs programming or retail should test PushPress first, because Momence is built for studios, not for strength gyms. The weakness is the scale, because a gym with 200 members and a busy timetable will need a larger platform, and the tool is built for small studios.
8. Punchpass
Punchpass is the passes pick in this guide, and its pricing starts at 59 dollars a month after a free trial. The platform covers class passes, bookings, and payments, and it is built for small yoga, Pilates, and dance studios that sell passes rather than monthly memberships. The price is flat, the features are simple, and the owner can run the whole studio without learning a large system.
Worked cost for an 80 member gym collecting 4,000 dollars a month. The entry plan at 59 dollars plus card fees of about 116 dollars costs about 175 dollars in total, which is one of the cheapest totals in this guide. A studio with 40 members collecting 2,000 dollars pays 59 dollars plus about 58 dollars in fees, or about 117 dollars in total. A studio that sells monthly memberships with freezing, pausing, and family plans will find Punchpass thin, because the platform is built for passes, not for complex memberships.
Punchpass earns its price with the pass model. A studio that sells ten class passes and punch cards will find the tool fits the business exactly, and the 59 dollar price is fair for that fit. A gym that sells monthly memberships should test Gymdesk first, because 75 dollars buys a membership system, while 59 dollars buys a pass system. The weakness is the membership depth, because a gym that needs complex billing will outgrow the tool.
Total Cost of Ownership
The sticker price is not the total cost, and a gym owner that budgets on the sticker price will be surprised in month two. The total cost includes the subscription, the card fees, the add-ons, the branded app, and the cost of fixing a member record that a cheap tool lost. A 30 dollar plan with a 2.9 percent card fee costs another 116 dollars on 4,000 dollars of volume, so the real price is 146 dollars, not 30. A free plan with a 4.99 percent card fee costs 200 dollars on the same volume, so the real price is 200 dollars, not zero.
The card fee is the largest hidden cost in gym software pricing for small gyms, and it is the number that decides the value.
Add the hidden costs to every tool. A branded app costs 97 dollars a month on PushPress, and a similar add-on on Mindbody can cost hundreds. Marketing automation needs the higher Mindbody tier, and a gym that buys Starter for scheduling will pay again for marketing. A member limit is the same kind of check, because a gym that grows past 50 members on Gymdesk pays the next tier, and a gym that grows past 100 customers on TeamUp pays the next tier too. A plan that looks cheap at 40 members can look dear at 120.
The hardware is the third hidden cost. A gym that wants door access control, a check-in kiosk, or a branded app will pay for hardware and for the software that drives it, and those costs sit outside the subscription. A gym that needs only a schedule and billing should not pay for hardware it will not use. The rule is simple. Take the published price, add the card fees at the volume the gym actually collects, add the add-ons the gym actually needs, and that is the real monthly cost. That total figure is the heart of gym software pricing for small gyms, and it is the number that decides the value.
Cheapest by Situation
| Situation | Best value | Why it wins |
|---|---|---|
| Zero budget, opening the doors | PushPress Free | Zero subscription, unlimited members |
| Under 50 members, simple needs | Gymdesk 75 dollars a month | Whole platform, no add-on fees |
| 80 members, class timetable | TeamUp 119 dollars a month | Timetable built for classes |
| Boutique studio, needs discovery | Mindbody from 79 dollars a month | Marketplace listing fills classes |
| Small studio, needs marketing | Momence Pro 60 dollars a month | Marketing tools included |
| Passes, not memberships | Punchpass 59 dollars a month | Pass model fits the business |
| Bookings on a tight budget | Vagaro 30 dollars a month | Cheapest paid total in this guide |
| Growing gym, needs everything | PushPress Pro 159 dollars a month | Programming, retail, reporting in one login |
Read the table by situation, not by price alone. The cheapest tool for a gym with 40 members is not the cheapest tool for a gym with 150 members, because the member limit and the card fee flip the math. A gym that chooses the cheapest tool and then discovers it caps at 50 members will pay twice, once for the cheap plan and once for the replacement. That situation test is the core of gym software pricing for small gyms. A gym that buys the tool it needs for the size it will be in a year, with the allowance that size requires, will not pay twice.
Frequently Asked Questions
How much does gym software cost for a small gym?
A small gym should budget 75 to 200 dollars a month in subscriptions plus card fees, and most small gyms land between 100 and 250 dollars all-in. PushPress Free costs nothing in subscription, Gymdesk starts at 75 dollars a month, and Mindbody starts from 79 dollars a month per location. Card fees add 2.75 to 4.99 percent of monthly volume, so a gym collecting 4,000 dollars a month pays 110 to 200 dollars in fees on top of the subscription.
Is there really free gym software?
Yes, with limits. PushPress Free costs nothing a month, with unlimited members and staff, class scheduling, and membership billing, and Momence has a free plan too. The catch is the card fee, because PushPress Free charges 4.99 percent plus 30 cents per payment, which is the highest rate in this guide. A gym with low volume will find free genuinely free, and a gym with high volume will find the card fees cost more than a paid plan.
What is the cheapest gym software for under 50 members?
Gymdesk at 75 dollars a month for up to 50 active members is the cheapest full platform, and Vagaro at 30 dollars a month is cheaper still for a studio that only needs bookings and memberships. PushPress Free costs nothing and covers unlimited members, so a gym that needs only scheduling and billing should start there. Count the card fees before choosing, because a free plan with a 4.99 percent fee can cost more than a 75 dollar plan with a 2.9 percent fee.
How much should a small gym budget for gym software in 2026?
For under 100 members, budget 75 to 200 dollars a month in subscriptions plus processing fees, and most small gyms land between 100 and 250 dollars all-in. A gym collecting 4,000 dollars a month will pay 110 to 200 dollars in card fees alone, so the subscription is only half the bill. Add the branded app and the marketing add-ons only if the gym will use them every week, because those are the costs that push a 100 dollar bill past 300 dollars. That total is the honest answer to gym software pricing for small gyms, and it is the number to budget around.
Which gym software is best for a small gym?
It depends on the gym. PushPress Free is best for a gym opening its doors on zero budget. Gymdesk is best for a gym under 50 members that wants one simple tool. TeamUp is best for a gym that runs a busy class timetable. Mindbody is best for a boutique studio that wants discovery through its marketplace. Momence is best for a small studio that needs marketing. A gym that needs programming, retail, and reporting in one login should test PushPress Pro at 159 dollars a month.
Verdict
For most small gyms, the best value is PushPress Free to start, and PushPress Pro at 159 dollars a month once the gym needs programming and retail, because the free plan carries unlimited members and the paid plan carries the full workflow in one login. A gym that needs only scheduling and billing should pay nothing and stop there. For a gym under 50 members that wants one simple tool, Gymdesk at 75 dollars a month is the best pick, because the whole platform is included and the price rises only with the member count.
For a boutique studio, Mindbody from 79 dollars a month is the best pick for discovery, and Momence Pro at 60 dollars a month is the best pick for marketing. For a zero budget, PushPress Free hands over a working gym system with no payment. The right tool is the one that fits the member count, the class timetable, and the budget at the size the gym will be in a year, not at the size it is today, because the member limit and the card fee decide the real bill. That is the honest read on gym software pricing for small gyms in 2026.
